Town of Washburn

Bayfield County

Town Meeting Minutes

February 11, 2025

Attendance: Sandy Raspotnik, Scottie Sandstrom, Jim Park, Lance Twombly, Brenda Rechel, Ron Rechel, Bob Peterson, Nancy Peterson, Tim Schwenzfeier, and Bill Bailey. Virtually: Lynn Adams, Mike Harvey, Kim Bro, Wendy Stein, Alan Waite, and Amy Simpkins.

At 7:00 pm, the town meeting was called to order.

Meeting notices were posted in the two public places, on the website, and sent to Ashland Daily Press.

Public comments:

• Bob Peterson commented that he called Norvado and was told that the Town Chair told (Norvado) to go (build out fiber lines) to the north instead of west. Chairperson Raspotnik said that she did not say this and has not talked to Norvado. Asked Bob to call them about this and let her know. Chair will also call Norvado to check into this matter.

A motion to accept the agenda by Supervisor Park and seconded by Supervisor Sandstrom. All Ayes, motion carried.

Scottie Sandstrom made a motion to approve the January minutes. Jim seconded. All Ayes, motion carried.

Reports:

• Clerk report: Clerk now has access/control of townofwashburn@outlook.com email and Microsoft account. Still no access to townofwashburnwi@gmail.com (Google account). And limited access to old_clerk@townofwashburn.wi.gov, old emails. Levy audit by WI Dept. of Revenue submitted by sending information on town’s two loans. A W2 was sent out with an error and is pending correction by Quickbooks. They have 20 days (Feb. 17^th). 2025 Spring Primary on Feb. 18^th. Voting machines tested on Sat, Feb. 8^th. 31 Absentee Ballots out, so far. 2025 Spring Election is on April 1^st. Clerk asked for assistance filling out Nonmetallic Mining Permit (town’s sand/gravel pit). And then asked if the board had a plan for clerk replacement. Chair said there is no plan.
• Treasurer report: Financial reports submitted to board members. There needs to be a budget change with two DNR PILT fund accounts and combine into one. Taxes are done after Feb. 7^th grace period. Newsletter link sent out. Treasurer will return Feb. 26^th.
• Road Crew report: Mike stated 2015 plow truck is up and running. Loader tires: Mike called three places. One place did not seem interested. Others were Zifko’s and Al Dennis in Michigan. Zifko quote was $9,283.28 with an off-brand, unknown tire. Dennis from Mi was $10,340.00, but offered known, brand tires with better tread. Installation included in both quotes. Justification/explanation for new tires: current tires are not snow rated, used for pit work, and there have been three operators that have experienced sliding backwards on public roads. New tires will prevent this safety issue. Motion to purchase tires from Al Dennis (MI) for $10,340.00 made by Sandstrom, seconded by Park. All Ayes, motion carried. Equipment list to include attachments was handed out. Chair will create a digital list. Jim suggested adding pictures of each piece. Chair suggested adding mileage/hours and life expectancy for each as well.
• Chair report: Talked with Gerry Shutte from City of Washburn about landfill. Shutte stated they will level off clay that is there and will add rye seed. There might be free clay from new housing area project. Still plan on putting up a gate. Chair talked with Bob Olson about planned work this year. Not much. He’s “thinking about hanging it up.” He’ll let Mike know if there are any projects. Supervisor Sandstrom had a question about watering costs and sharing. Chair was asked if there could be a paragraph about each candidate (for Spring Election) on the website. Scottie said that Wisconsin Towns Association told him that town resources cannot be used for campaigning. Jim suggested leaving it up to the candidates. So, that is what board will do.
• Motion to approve reports made by Sandstrom and seconded by Park. All Ayes, motion carried.

Plan Commission: Kim Bro stated that the draft Comprehensive Plan is on the website. For the March 6^th Hearing, commission will have a 20-minute presentation, with Town Board present. One more meeting is possible if revisions are needed. Kim will post the notices.

DOE ERA Grant presentation: Bill Bailey, Cheq Bay Renewables, and Amy Simpkins, muGrid Analytics, gave a handout and talked about the town’s upcoming solar project and overview of the entire area projects. 30 microgrid projects with 4 phases through 2030. Understand funding concerns, but business as usual until told not to execute. Funding has been obligated and allocated. Town’s simpler, more straightforward build-out likely in 2026, otherwise 2027. Total Project Cost: $122,718. Federal share: $96,582. Town share: $26,137. Elective Pay Tax Credit: $26,137. Bailey believes this is the highest risk for the town if the tax law is changed before project completion. The town will then have to pay $26k without tax credit reimbursement. Other issues were discussed about EV charging, payments, monitoring, and tax filing.

Review Insurance Coverage: Mike Sherry, from Holden Insurance, could not make it tonight. Be here in April to explain insurance.

Town Purchasing Resolution: Supervisor Sandstrom brought up current Purchasing Policy and some confusing wording. He will work on amending.

Norvado Fiber Optic Project: Sandstrom gave an update on Norvado Fiber Optic buildout in Bayview and Town of Washburn. Eastern side of town was Phase 1, completed. Norvado received funding for the rest of town buildout and will start this year, potentially as early as mid-May.

Notice of Disallowance of Payment claim from Brightspeed: A wire was damaged on Paulson Rd in February 2023 during normal snow removal operations around a culvert. Chair Raspotnik wrote letter denying claim. Rural Insurance, town’s insurance company at that time, will fight if there is a lawsuit. Filing deadline was missed from Brightspeed (120 days). Motion to send letter of disallowance to Brightspeed made by Supervisor Park, seconded by Supervisor Sandstrom. All Ayes, motion carried.

Posting Annual Meeting Minutes: Jim Park asked if town can post a draft copy of the Annual Meeting minutes a short time after meeting since they won’t be approved until next year’s meeting. Motion to post Annual Meeting minutes shortly after the meeting as a draft until approved made by Jim, seconded by Scottie. All Ayes, motion carried.

Annual Newsletter: Newsletter will include Road Updates, Internet options (Norvado and Bayfield Wireless), Budget form, Comprehensive Plan update, posting old minutes on website, solar project, and Spring Election. Articles in by March 11^th and newsletter sent out either March 18^th or 25^th. April 8^th is the town meeting and April 15^th is the Annual Meeting.

Items to be placed on future agenda: Purchase Policy Resolution and Newsletter.

Authorize the payment of bills: Motion to authorize payment of bills January 15^th through February 11^th made by Scottie Sandstrom and seconded by Jim Park. All Ayes, motion carried.

At 8:30 pm, a motion to adjourn was made by Supervisor Park and seconded by Supervisor Sandstrom. All Ayes, motion carried. Meeting adjourned.

Lance Twombly, Clerk

Town of Washburn

Bayfield County

Town Meeting Minutes

January 14, 2025

Attendance: Sandy Raspotnik, Scottie Sandstrom, Jim Park, Lynn Adams, Lance Twombly, Matt Lippo, Kim Bro, and Ronald Michael. Virtually: Wendy Stein and Alan Waite.

At 7:00 pm, the town meeting was called to order. Mike Harvey could not attend.

Meeting notices were posted in the two public places, on the website, and sent to Ashland Daily Press.

Public comments:

• Ronald Michael commented that his taxes went up 200% for the Town of Washburn and wanted to know why. Chair Raspotnik explained that the town has added the two loan payments (2021 Plow Truck and South Maple Hill Road Project) to town levy. S. Maple Hill loan will be paid off this year so it will not be included on Levy Limit Worksheet for next year. Previous levy (second lowest in county, only above Village of Mason) is not enough to cover rising costs for EMS/Fire, wages, road maintenance, etc. Budget will be posted on website.
• Lance Twombly suggested that guest speakers at town meetings have a time limit, as well as other agenda items, to keep meetings moving along.

A motion to accept the agenda by Supervisor Park and seconded by Supervisor Sandstrom. All Ayes, motion carried.

Scottie Sandstrom made a motion to accept the minutes for the December 10^th meeting. Jim seconded. All Ayes, motion carried.

Reports:

• Clerk report: Quickbooks Live Assisted Bookkeeping was not very helpful so it was canceled. W2s printed and mailed or otherwise distributed. Created a business account with tax exemption at O’Reilly’s in Ashland. Business card now on file at Tamarack Health Ashland Medical Center for DOT drug screen lab work since payment is due at time of visit. There is now a February 18^th Spring Primary for the State School Superintendent. Spring Election will be on April 1^st. Open Records request for candidate information on file replied to via email.
  • Candidate list on Spring General Election ballot:
    • Chairperson (1): Sandra J. Raspotnik, Scottie Sandstrom
    • Supervisor (2): Matthew Tetzner, Alan Waite, Seth A. Vasser, Melissa Amrein
    • Treasurer (1): Christina Eliason
    • Clerk (1): No candidate
• Treasurer report: Choice Title asked if there were any special assessments. No, there are none. Financial packet given out to board members. Taxes collected so far are reflected on Profit and Loss. Budget posted on website will be year-to-date for that month.
• Road Crew report: Matt gave update on issues with 2015 truck. O’Reilly’s is more competitive in price than Napa. Snowplowing is going well. Overtime on Sunday to plow for storm. Got a new Milwaukee grease gun after issues with other one. Loader needs better tires. Will get a quote. Chair stated that Mike needs to track budget for Maintenance/Parts. Might make this a policy. Let board know about high-cost parts and how much.
• Chair report: No first-aid kits in town equipment so Mike ordered some. There should be tourniquets too. Looking into getting first aid training through County Nurse. Chair will ask other towns. Asked clerk to register Sandy and Scottie for Wisconsin Towns Association Spring Conference in Cable since Board of Review training will be offered. Chair is aware only one of them will be on new board. It may be possible for other registration to go to a new supervisor. Bill Bailey will be at next month’s meeting.
• Motion to approve reports made by Sandstrom and seconded by Park. All Ayes, motion carried.

Plan Commission: Kim Bro stated that landfill bill came in for monitoring and repairing cap. Over $40k and town paid 11%. It is half done. Current clay can be spread around better by a smaller machine to cover landfill. Needs to be re-vegetated. City is considering installing a gate instead of current rocks. Chair stated that there will not be new clay until 2026 with second part of City of Washburn’s road project. Will talk to city. The Comprehensive Plan draft will be ready by Feb. 4^th. Minimum 30-day review before 7 pm March 6^th Public Hearing at Town Hall. Public Hearing Notice sent to Ashland Daily Press for an end of month printing. Town Board will be at hearing but will not conduct town business. Plan finalized in February and may need to be tweaked after March hearing. Final plan approved by board at town meeting. Kim stressed how important it is to follow legal requirements since county and residents will have to follow once approved.

Development of Policy Book: Topic moved to next meeting.

Purchase a phone for clerk: Bayfield Wireless said that VoIP calls can be forwarded to a cell phone, but not texts. Will leave this up to the next clerk. Supervisor Sandstrom suggested revisiting this issue in March.

Mileage rate: Motion to follow federal government mileage rate made by Scottie, seconded by Jim. All Ayes, motion carried. 2025 rate is 70 cents/mile.

Clerk salary: Supervisor Park made a motion to increase clerk salary to $10,000/year, effective in April. Seconded by Supervisor Sandstrom. All Ayes, motion carried.

Previous (Old) minutes placed on website: Jim will work with clerk to scan minutes. Plan on doing one year/week. One year of minutes will be one document.

Items to be placed on future agenda: Policy book, landfill, solar, equipment review, town insurance (Stay with Holden? Yes), and annual newsletter (Lynn will do).

Authorize the payment of bills: Motion to authorize Check Details for December 11-January 14 made by Scottie Sandstrom and seconded by Jim Park. All Ayes, motion carried.

At 8:54 pm, a motion to adjourn was made by Supervisor Sandstrom and seconded by Supervisor Park. All Ayes, motion carried. Meeting adjourned.

Lance Twombly, Clerk