2025 Town of Washburn Purchasing Procedures*

(1) The purchase of office-supply, maintenance and repair parts, with the anticipated cost under $500, may be made by the Town Clerk, the Town Treasurer and the Town Road Supervisor without pre-approval of the Town Chairperson or a Town Board Member. Prior to purchasing the purchaser must review the budget area that relates to the purchase to confirm available funding. Following purchase, the Town Clerk must be promptly provided a packing slip/receipt that includes date, amount of purchase and purchase description. Per this protocol, the Clerk is made aware of purchases in order to maintain an accurate accounting of budget balances.

(2) Purchases in the amount of $500 to $2000 must be requested of and authorized by the Town Chairperson. Prior to requesting the purchase, the purchaser must review the budget area that relates to the purchase to confirm available funding. The approval/disapproval of the request by the Town Chairperson will also be driven by such a budget analysis. If approved, the purchase shall be communicated to the Town Clerk in the form of a packing slip/receipt as noted in point #1.

(3) Purchases over $2000 shall be approved by the Town Board, again being driven by budget fund availability within the Town category area of purchase. Purchases under this subsection may be made on the open market and directly from a dealer or supplier without obtaining sealed quotations, or depending on the amount, may be subject to being bid out to multiple vendors by state law.

 

Dated ______________   Chairman _________________________________________

.                                                                                   Sandra J. Raspotnik

 

Supervisor __________________________   Supervisor ___________________________

.                                       Jim Park                                                                Scottie Sandstrom

 

Clerk _________________________________ Treasurer ___________________________

.                                Lance Twombly                                                           Lynn Adams

 

Road Superintendent ______________________________________

.                                                       Michael Harvey

 

*The above, amends the 2016 Town of Washburn Purchasing Procedures (see attached).

 

 

 

 

2016 TOWN OF WASHBURN PURCHASING PROCEDURES

(1) The monthly purchase of office type materials and supplies, used in the day-to-day functions of the town government, the anticipated cost of which is under $500, may be made by the Town Clerk, the Town Treasurer and the Town Road Supervisor without the approval of the Town Chairperson or any other Town Board Members. In this case “materials and supplies” include paper, stationary, portage, ink cartridges, other office supplies, cleaning materials and supplies, maintenance materials, equipment repairs and other like and similar items. The Town Clerk must be made aware of purchases and anticipated purchases in order to maintain an accurate accounting of the remaining balance for the determined period. If only a portion of the $500 is used, that amount will be made available and added to the fund so that $500 would be available for the following month.

(2) The monthly purchase of materials and supplies, permanent personal property and services, the anticipated cost of which is between $500 and $2,000 shall be authorized by the Town Chairperson. Such purchases shall be approved by the Town Clerk for fund/budget availability prior to the purchase. If only a portion of the $2,000 is used, that amount will be made available and added to the fund so that $2,000 would be available for the following month. “Permanent personal property” includes furniture, furnishings, computer equipment, calculating equipment, small machines, parts, tools and equipment or any other property which customarily has a use life of more than one year.

(3) Purchases over $2,000 shall be approved by the Town Board. Purchases under this subscription may be made on the open market and directly from a dealer of supplier without obtaining sealed quotations, but such purchased shall be made, when possible, after multiple quotations or proposals have been obtained.

Dated ______________   Chairman _________________________________________
.                                                                                    Bruce Hokanson

 

Supervisor __________________________   Supervisor ___________________________

.                           John Hartzell                                                                       Steven Tetzner

 

Clerk _________________________________ Treasurer ___________________________

.                          Kerry Tetzner                                                                       Donna Chapman

 

Road Superintendent ______________________________________

.                                        Michael Harvey

 

 

Link to Original Signed 2025 Town of Washburn Purchasing Procedures

 

Link to Original Signed 2016 Town of Washburn Purchasing Procedures